Kazicore

The operating system for growing agencies

Know which clients actually make you money.

Kazicore brings your pipeline, quotes, budgets, invoices and payments into one place, so you see the margin on every job while there's still time to act.

Apply NowSee how it works

The problem

Your agency grew. Your systems didn't.

More clients, more staff, more service lines. But the business still runs on spreadsheets, WhatsApp groups and memory. The bigger you get, the less you can see.

  • You find out about overruns after the money's gone.

    Margins get reviewed when a job closes, when it's too late to fix.

  • Everyone has a different number.

    Finance says one thing, the account team another, and the truth sits in a spreadsheet nobody trusts.

  • Cash is always tight.

    Invoices go out late, payments come in at 60 or 90 days, and you fund client work yourself.

  • Approvals happen in chat.

    Spend gets signed off on WhatsApp, and nobody can find the thread when something goes wrong.

  • Everything runs through you.

    If you step away for a week, decisions stall.

  • You don't need more hustle. You need to see the business.

How it works

One place for the work and the money.

Kazicore follows every job from the first brief to the final payment. Your team works in it every day, and you get a live view of the business without asking for an update.

  1. 1

    Win the work.

    Track every lead and pitch in one pipeline. When you win, the client and job are set up in a click.

  2. 2

    Run the work.

    Build quotes from your rate card, turn them into budgets, and track every cost against them.

  3. 3

    Get paid.

    Send invoices on time, chase late payers automatically, and see what each job earned.

From brief to bill, nothing falls through the cracks.

Features

Everything you need to run a profitable agency.

Your dashboard

Monday morning, one screen.

Pipeline, revenue this month, cash collected, who owes you, and your most and least profitable jobs.

See margin on every job

Budget, actual cost, invoiced and paid, side by side. Spot the loss-makers before the next renewal.

Quotes in minutes

Build quotes from your own rate card, see the margin before you send, and keep every version.

Budgets that warn you

Every accepted quote becomes a budget, with alerts at 80% and 100% while there's still time to act.

Invoices that get paid

Retainers invoice themselves, and reminders go out so your team doesn't have to chase.

Your pipeline, at a glance

Every lead, pitch and proposal on one board, with weighted value and win rates.

Approvals with a paper trail

Spend, quotes and changes approved in Kazicore, with a record of who signed off and when.

Built for how agencies get paid

Built for how agencies actually work.

Most project tools stop at tasks. Kazicore follows the money too.

Every way you get paid.

Record client payments by bank transfer, card, cash or mobile money.

More than one currency.

Quote and invoice in your clients' currency, with the exchange rate locked on each document.

Your tax rules, handled.

Set up VAT, sales tax or withholding tax once, and see them on every quote and invoice.

Made for the phone.

Approve spend, check a budget or review a job from your phone, wherever you are.

Built by an agency, for agencies. Kazicore was built inside a working agency and tested on real retainers, real events and real invoices.

For your whole team

You get the view. Your team gets their time back.

A tool only works if people use it. Kazicore gives every role a simpler day.

You, the owner
The whole business on one screen, and decisions that don't wait for you
Account managers
Faster quotes, clear approvals, and client history in one place
Producers and project managers
Budgets, tasks and bookings they can run from a phone
Finance
Invoices, payments and records that match, with an audit trail
Creatives
A clear list of what to work on, with feedback in one place, not five chats

FAQ

Questions owners ask us.

My team has abandoned tools before. Why would this be different?

Kazicore replaces the spreadsheets and chat threads your team already uses, rather than adding another layer. It works on their phones, and we help you set it up.

How long does it take to get started?

You can import your clients and active jobs and send your first quote the same week. We'll walk your team through setup.

Can we move our existing clients and jobs in?

Yes. Import clients, contacts, active jobs and open invoices from spreadsheets.

Is our client and financial data safe?

Each person sees only what their role allows. Data is encrypted, and changes to quotes, budgets and costs are logged.

Does it work with our accounting software?

You can export invoices, payments and costs for your accountant today. Direct integrations are on the roadmap.

Does it work for more than one currency?

Yes. Quote and invoice in more than one currency, with the exchange rate locked on each document.

Grow your agency with your eyes open.

Apply, and we'll set Kazicore up with you: your pipeline, budgets and margins in one place.

Apply Now